Privacy Change Review
Template for reviewing a feature, schema, integration, or AI pipeline change for privacy impact. Every change that touches data collection, storage, processing, sharing, or deletion should produce a privacy change review before implementation proceeds.
Change context
| Field |
Value |
| Change ID / ticket |
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| Change description |
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| System / feature affected |
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| Change type |
New feature / Schema change / Integration / AI pipeline / Infrastructure / Deprecation / Other |
| Requestor |
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| Reviewer |
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| Review date |
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Privacy impact summary
Data impact assessment
| Dimension |
Current state |
Proposed state |
Impact |
| Data collected |
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| Purpose |
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| Classification |
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| Retention |
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| Access |
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| Deletion |
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| Residency |
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| Consent |
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| Tenant isolation |
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New data elements
| Data element |
Purpose |
Classification |
Justification for collection |
Minimization considered? |
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Changed data flows
| Flow |
Current path |
Proposed path |
Crosses new trust boundary? |
Crosses new region? |
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Agent trace and telemetry impact
| Concern |
Assessment |
| Does this change introduce new agent traces (LLM logs, tool calls)? |
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| Does this change introduce new product analytics events? |
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| Are prompts, tool arguments, or intermediate reasoning logged? |
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| Is redaction applied before traces leave the execution boundary? |
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| Is consent required for new telemetry? |
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Privacy acceptance criteria (new or updated)
| Criterion ID |
Description |
Verification method |
Pass/fail condition |
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Retention and deletion impact
| Concern |
Assessment |
| Does this change introduce data that needs a retention period? |
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| Are existing retention periods still appropriate? |
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| Does deletion cascade to the new data? |
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| Is the deletion SLA achievable for the new data volume or store? |
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Third-party and subprocessor impact
| Third party |
New data shared? |
DPA updated? |
Deletion commitment confirmed? |
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Risk assessment
| Risk |
Likelihood |
Impact |
Mitigation |
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Review decision
Conditions tracking
| Condition |
Owner |
Due date |
Status |
Closure evidence |
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Sign-off
| Role |
Name |
Date |
| Privacy reviewer |
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| Engineering owner |
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| Legal (if escalated) |
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